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Project Spec Workflow: Turn Scattered Notes into a PRD

Convert messy notes into a structured PRD with goals, constraints, milestones, and risks using SystemSculpt chat (vault context) and approval-based edits.

Intermediate25 min
WritingProduct managementPRDObsidianAI

Steps

  1. 1

    Collect inputs

    Gather all relevant notes, links, and decisions into one hub note so context is complete.

  2. 2

    Draft an outline

    Generate a PRD outline that matches your team style: problem, goals, scope, risks, and milestones.

  3. 3

    Fill sections with citations

    Write each section using only the source notes, linking back to evidence and decisions.

  4. 4

    Convert into execution tasks

    Extract milestones and tasks, then write them into a project note in a consistent checklist format.

  5. 5

    Iterate with approvals

    Use Agent Mode approvals to refine wording and structure without accidentally overwriting source notes.

What to include in your hub note

Start with a note like PRD - <Project>.md and paste or link:

  • Problem statements from meetings
  • Constraints (time, budget, tech)
  • Success metrics
  • Existing decisions and tradeoffs

The hub note is the input. The PRD is the output.

Outline prompt

Prompt idea:

  • "Create a PRD outline for this project. Keep it to 8 to 12 headings. Ask me 3 clarifying questions at the end."

Answer the questions inside the note so SystemSculpt can incorporate them.

Fill the PRD with vault context

Prompt idea:

  • "Fill the PRD sections using only the information in the hub note and linked notes. Where there is missing info, add a TODO question instead of guessing."

Turn the PRD into tasks

Prompt idea:

  • "Extract milestones and tasks. For each task, include a one-sentence definition of done. Keep tasks atomic."

If you use semantic search, you can also surface related work automatically: Embeddings & Search.

Monetization path

If you want PRDs and specs to be a repeatable workflow in Obsidian, Pro is the fastest path: SystemSculpt Pro pricing.

Start from a consistent PRD format with the Obsidian Project Spec Template.

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